Hipla Office

Hipla Office

Corporate Office management is one of the critical aspects of business management. Supervision of the office premises in terms of visitor management, parking management, pantry selection and delivery and employee management are some of the integral parts office management. The challenges associated with this scenario are as follows:

Challenges

  • Fixing a meeting over phone and email is always cumbersome. It is often seen that people tend to forget replaying to emails or phone calls.
  • Visitor management is one of the most critical aspects of office management. The primary hurdles in this regard are access at entry points and locating a specific department within office premises.
  • Managing the boardroom wherein a meeting is to take place is another critical task. This involves turning on the electrical equipment as per requirement and switching them off after a meeting is over.
  • Ordering and delivery of refreshments to meeting rooms or office desks manually is tedious and often results in unwanted delay.
  • Parking for guests becomes hectic as entry into the parking area and finding a spot is frantic as the visitor needs to give the entire details of the visit and the officials need to verify it with the particular company for entry access.
  • Lastly, monitoring the entire process of meetings is difficult from manual point of view.

Solution

Our Hipla Office solution marks a stable all-round solution for office process management along with boardroom automation.

  • Hipla Office mobile application is premium meeting fixing solution which facilitates booking a specific time slot at particular dates for meeting with a specific person. Notifications are sent regarding the meeting schedules as well as alerts for moving out of a specific location within required time to reach the meeting location on time.
  • Visitor Management is performed in a flawless manner with this application. The application provides automatic access at company entry gates. The application provides pin based access as well for failsafe scenario.
  • Indoor navigation system is present that shows current location of the user and distance between the user and the desired meeting room or department.
  • Boardroom automation facilitates automated switching on/off of electrical equipment such as lights, window blinds, air conditioner, projector and projector screen. Even the colour of the light can be changed and brightness can be controlled.
  • There is option for ordering refreshments during meetings or just as it is facilitating Pantry Management effectively.
  • The application sends out notifications related to meeting closures to housekeeping staff so that the room can be prepped for further engagements.
  • There is option for chatting and commenting to share important insight between two users.
  • Parking management is done effectively with the help of Hipla Office. The parking entry is automated ad the user reached the access gate and available parking slots are displayed. After the meeting is over, when the visitor drives out of the parking lot, auto update of the information is done by the app.
  • Last but not the least, there is a back end monitoring system that records information of guest comprising of his or her arrival as well as movements (Both Visual and Data).

Use Cases

Office Map

ADDRESS

Synergy Building, 5th Floor Thakdari Road, P.O. Krishnapur, Rajarhat Kolkata 700102. India
Phone: +91 33 64601559 / 27062797
Website: http://gohipla.com
Email: info@gohipla.com

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